Charter of the Fire Mountain Staff Alummni Association
ARTICLE I - Name and Location The name of the Association shall be Fire Mountain Staff Alumni Association (henceforth known in this document as the Association). The location of the principal office and place of business of this Association shall be at such place as the Board of Directors shall determine.
ARTICLE II - Seal The seal of the Association shall be of such design as the Board of Directors shall adopt.
ARTICLE III - Purpose The purpose of the Association is to promote Fire Mountain Scout Camp, and to preserve, and maintain its history and traditions.
ARTICLE IV - Membership 1. Although the Association is composed of former staff members of Fire Mountain Scout Camp, the Association shall have no official ties to Fire Mountain Scout Camp or with the Boy Scouts of America. 2. Membership Status is conferred by the Treasurer. 3. The Treasurer shall review new applications for membership and update existing Membership Status based on the membership criteria. 4. The Fire Mountain Alumni Association Board of Directors has the right to grant, deny, or revoke membership, superseding the Treasure's authority by a simple majority vote based on the membership criteria. 5. Criteria for a Member in-good-standing, is as follows, a member: (a) Shall be current in their payment of yearly dues in the amount determined by the Board. (b) Shall be a present or past Fire Mountain summer camp staff member this includes Cub Camp Staff, staffer in training (S.I.T.), and volunteer staff. It does not include other council sponsored event, activity, or program staff such as Junior Leader Training (J.L.T.), Wood Badge, Camporees, Order of the Arrow, etc. (c) Shall have left employment at Fire Mountain Scout Camp in good standing and not have been forcibly removed from Boy Scouts of America (B.S.A.). However, members need not be a current member of the B.S.A. (d) Must reveal criminal convictions including but not restricted to felonies, property destruction, theft, assault, and child abuse. Such conviction(s) do not necessarily disqualify applicant from membership, but will be taken into consideration on a case by case basis in determining membership status. 6. Friends of Fire Mountain (a) People who have demonstrated significant commitment to Fire Mountain Scout Camp, but who have not served as Fire Mountain Staff, and who meet all other for qualifications for membership in the Association, may be admitted to the Association as a Friend of Fire Mountain. (b) Friends of Fire Mountain will enjoy all rights granted to normal Alumni. (c) Any member may petition the Board of Directors to accept a Friend of Fire Mountain. (d) The Board of Directors may accept a limited number of Friends of Fire Mountain at the annual meeting.
ARTICLE V - Officers 1. The Officers of the Association shall be a Chairman, Chair-elect, Secretary, Treasurer, Recent Staff Liaison, and two to six Recorders. All officers must be of majority age upon assuming office. Assistants to such officers, as deemed appropriate by the Board of Directors, may be appointed and serve at the pleasure of the Board. 2. The Chairman shall preside at all meetings of the membership and the Board of Directors. The Chairman shall be the Chief Executive Officer of the Association responsible for the day to day operation within this charter, and shall perform other duties as prescribed by the Board of Directors. 3. The Chair-Elect shall perform the duties of the Chairman in the absence or incapacity of the Chairman. The Chairman, with the concurrence of the Board of Directors, shall delegate other duties to the Chair-Elect. The Chair-Elect will learn the job of the Chairman, as at the end of his term the Chair Elect will assume the position of Chairman. 4. The Secretary shall record all minutes, transcribe them, and submit them to Board of Directors for approval. In the case of Board Meetings, individual notices shall be sent. All notices, whether by newsletter or otherwise, shall be sent or delivered not less then ten days nor more than thirty days before the meeting. The Secretary will also be responsible for the upkeep and maintenance of the membership records. The secretary shall serve as the Clerk of the Association and as such shall be a resident of the State of Washington, and be responsible for maintenance of corporate records, the seal of the Association, certification of elections, and other duties as appropriate. 5. The Treasurer shall be responsible for Association funds and securities and for keeping full and accurate account of all receipts and disbursement in Association books of account kept for such purpose. The Treasurer will report at each board meeting the status of the Association's finances. The Treasurer will submit an annual budget for approval by the board. The Treasurer shall review new applications for membership and update existing membership status based on the membership criteria. 6. The officers will be responsible for all activities deemed pertinent to meeting the goals and purpose of the organization. 7. The order of succession of the office of Chairman, in case of absence, resignation or dismissal shall be as follows: Chair-elect, Secretary, and Treasurer until the next election of the general membership.
ARTICLE VI - Election of Officers 1. All officers named in Section 1 of Article V with the exception of the Recent Staff Liaison which is described in Section 7 of Article VI shall be elected annually by ballot of the membership of the association, and shall hold office for one year, except for the position of Chair Elect which will be a term of two years, the first year serving as the Chair Elect and the second serving as the Chairman, or until their successors are duly elected. 2. The Board of Directors shall be elected annually through a mail ballot; a simple majority of received ballots of the members in good standing. 3. All nominations made by e-mail or postal mail must be received seven days prior to the expiration of the current officers term., and shall be reviewed and approved by the Secretary. 4. All ballots are due thirty days from the date the nominations are closed. 5. Elections shall be held annually as set by the Board of Directors. 6. The Board of Directors may fill vacancies of any office for the remaining unexpired term. 7. The Recent Staff Liaison officer will be elected by the current Fire Mountain camp staff members regardless of membership in the association during a summer camp staff event selected by the Board of Directors, and shall hold office for one year until the next election. The member elected must meet all the requirements of an Officer described in Article V and VII.
ARTICLE VII - Board of Directors 1. The Board of Directors shall be made up of the officers. 2. The quorum for the Board of Directors shall be half of the Board of Directors plus one. 3. Meeting date, time, and location, shall be set by the Board of Directors. 4. The Board of Directors is empowered by the membership to transact the business of the Association. 5. Vacancies in the Board of Directors caused by any reason, including the failure of a member to continue to meet the qualifications of office, may be filled by a vote of the remaining officers and the person so elected shall remain in office until a successor is elected by the membership at the next regularly scheduled annual election. 6. All officers shall be obliged to: (a) Attend all Board of Director meetings of the Association. An officer who has been absent from two consecutive meeting shall be contacted by the Secretary. If an officer should miss three consecutive meetings, the member may be subject to dismissal by majority vote of the Board of Directors. (b) Attend activities of the Association. (c) Give volunteer time to Fire Mountain Scout Camp each year. 7. All meetings shall be conducted under the provisions of "Roberts Rules of Order" 8. The Board of Directors shall appoint a Sergeant at Arms to facilitate all meetings. 9. The Board of Directors shall adopt and publish any rules deemed necessary for the operation of the Association to include committee responsibilities and procedures.
ARTICLE VIII - Committees 1. All Committee Chairmen necessary to carry on the work of the Association shall be appointed by the Chairman. 2. Committees will be appointed to carry out the Associations business on an "as needed basis" by the chairman. Each committee will function until its task has been completed or until dismissed by the chairman. Committees may include: finance, membership, planning, public relations, volunteer, and special projects committees. 3. Committee Chairmen may select the members of their committees.
ARTICLE IX - Activities 1. The annual meeting shall occur in February, in addition to normal business, the Chair-elect shall assume the Chairmanship, new officers shall be installed, petitions for Friends of Fire Mountain shall be reviewed, and the collection inventory shall be presented by the curator. 2. Activities of the Association shall include but are not limited to: two camp projects annually, one annual reunion including family members of the members of the Association, special projects and activities so decided by the Board of Directors.
ARTICLE X - Collections 1. The Association shall maintain a collection of materials related to the history and lore of Fire Mountain. 2. The curator of the collection shall be appointed by the Board of Directors. 3. The collection (part or whole) is to be displayed at Fire Mountain or other locations that will promote Fire Mountain or Boy Scouting. 4. At the annual meeting an inventory of the collection shall be presented to the Board of Directors by the curator. 5. Scope: the collection is authorized to include the following materials: (a) Materials relating to the natural and cultural history of Fire Mountain and the surrounding area. (b) Materials related to Historical Evergreen Area Council Camps (Sevenich, Kelcema/Matthews, Tyree, 22). (c) Materials relating to Six-Mox-Lamonti #338, Kelcema #305, Quilshan #325, lodges of Order of the Arrow. (d) Materials relating to the Evergreen Area Council, Mount Baker Council, or the Mt. Baker Council. (e) Materials relating to historical Boy Scouting (e.g. old uniforms, patches, memorabilia, etc.). 6. All materials donated to the Association for display or collection purposes become property of the Association unless clearly specified that the material is being loaned, not donated, to the association. 7. The Association shall obtain permission from appropriate parties to display materials that are not owned by the Association.
ARTICLE XI - Dissolution and Disposal of Assets No trustee, officer, or employee of or member of a committee of, or person connected with the Association, or any other private individual shall receive at any time any of the net earnings or pecuniary profit from the operations of the Association, provided that this shall not prevent the payment to any such person of such reasonable compensation for service rendered to or for the Association in effecting any of its purposes as shall be fixed by the Board of Directors; and no such person or persons shall be entitled to share in the distribution of any of the corporate assets upon the dissolution of the Association. In the event of a lapse of the functions of the Association, all debts will be paid, and remaining assets will be deposited in an account of The Fire Mountain Staff Alumni Association and shall be held until reformation of the Association. If reformation the Association is not achieved within five years of inactivity, the assets of the Association shall be distributed exclusively to charitable, religious, scientific, testing for public safety, literary, or educational organization which would then qualify under the provisions of Section 501(c) (3) of the Internal Revenue Code and it regulations as they now exist or as they may hereafter be amended; and, if at the time of such distribution the Crew 407 of the Mt. Baker Council, Inc. qualifies under said Section 501(c) (3), then, the assets of the Association shall be given to Crew 407 of the Mt. Baker Council, Inc. for use, to the extent possible consistent with the tax exempt status of the Association, at Fire Mountain.
ARTICLE XII - Charter Changes This Charter may be amended, by a 2/3 majority vote of ballots received, of the membership of the Association. Rules changes must be entered in the Minutes of the Association.
ARTICLE XIII - Exempt Activities Notwithstanding any other provision of this Charter, no trustee, officer, employee, committee member or representative of the Association shall take any action or carry on any activity by or on behalf of this Association not permitted to be taken or carried on by an organization exempt under Section 501(c)(3) of the Internal Revenue Code and its Regulations as they may hereafter be amended, or by an organization contributions to which are deductible under Section 170(c)(2) of such Code and Regulations as they now exist or as they may hereafter be amended.